Documents

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Name Size/Type Description Date
Access to Trust Records Procedure (exp July 25) IGPr014 443KB PDF The purpose of this procedure is to establish the Trust’s responsibilities, as the designated data controller under the General Data Protection Regulations/Data Protection Act 2018, to comply with and process access to health records requests. 30 Oct 2024
Carecert Procedure (exp Aug 25) ITPr026 235KB PDF The Trust seeks to protect its computer systems from misuse and minimise the impact of service disruption. 30 Oct 2024
Clinical Risk Management System (exp Aug 25) ITPr034 791KB PDF The aim of the CRMS is to ensure that all staff involved with the development, implementation and use of healthcare digital technologies are aware of the activities that are required to be undertaken to ensure patient safety is maintained/improved rather than compromised by their use. 30 Oct 2024
Copyright Policy (exp Feb 26) IGP110 381KB PDF The purpose of this policy is to ensure that the laws contained in The Copyright, Designs and Patents Act 1988 will be observed by all staff at all times. 30 Oct 2024
Data Protection and Security Third Party Management Proc (exp Oct 27) IGPr020 440KB PDF This procedure is needed to aid employees of Northamptonshire Healthcare NHS Foundation Trust (the Trust) through the requirement to incorporate Information Governance and Security Clauses into Third Party Contracts. 30 Oct 2024
Data Security Incident Procedure v2 (exp Mar 26) IGPr021 332KB PDF This procedure aims to embed into Trust processes the NHS Digital published guidance on how to report and manage incidents following the implementation of the General Data Protection Regulation and Data Protection Act 2018. 15 May 2025
Desktop Software and Hardware Device Management Procedure (exp Aug 25) ITPr003 681KB PDF To ensure there are robust mechanisms in place to effectively manage resources and provide assurances that software and hardware is being managed appropriately. 30 Oct 2024
Digital Acceptable Use Policy (exp Aug 25) IGIS03 421KB PDF This policy applies to staff, patients, visitors, students and volunteers that access information and digital technologies in the course of their work. 30 Oct 2024
DTS Project Prioritisation Procedure (exp Aug 25) ITPr033 313KB PDF To ensure there are robust mechanisms in place to effectively prioritise the Digital Technology Services (DTS) project programme on behalf of NHFT and identify resourcing issues. 30 Oct 2024
Email Acceptable Use Procedure (Exp Aug 25) ITPr004 410KB PDF This procedure sets the standards for the use and management of e-mail, states the position of Northamptonshire Healthcare NHS Foundation Trust (NHFT) and sets out the obligations that all members of staff have when dealing with e-mail messages. 30 Oct 2024
Freedom of Information Procedure (review Jun 25) IGPr013 320KB PDF This procedure gives detailed, procedural information and guidance relating to the handling of Freedom of Information requests 30 Oct 2024
Health Records Management Policy (exp July 25) IGP107 461KB PDF This policy covers the management of clinical and patient records held by NHFT regardless of the media on which they are held. 30 Oct 2024
IGP - Archiving Lists template 556KB XLSX Archiving lists template for completing when archiving documents. 06 Nov 2024
IM&T Patching Procedure (exp Aug 25) ITPr007 229KB PDF Patch and vulnerability management is a security practice designed to proactively prevent the exploitation of IT vulnerabilities that exist within an organisation. 30 Oct 2024
Information and Cyber Security Policy (exp Sept 27) IGIS02 343KB PDF Maintaining confidentiality and preserving information security is essential to the Trust being able to supply an exceptional confidential service that delivers the highest quality patient care. 14 Jan 2025
Information Asset Management Procedure (exp Sept 25) IGPr015 356KB PDF This policy defines the procedures for maintenance of the Trust Information Asset Register. 30 Oct 2024
Information Governance Data Protection Impact Assessment Procedure v6 (exp Feb 27) IGPr019 320KB PDF Data Protection Impact Assessments (DPIA) is an integral part of the project and change management process helping to assess privacy risks to individuals in the collection, use and disclosure of data. 30 Oct 2024
Information Governance Policy exp Apr 27 IGIS01 387KB PDF The purpose of this policy is to provide a single overarching use of information and communications technology policy. 30 Oct 2024
Microsoft 365 - Acceptable Use Procedure v7 (exp Aug 25) ITPr029.pdf 432KB PDF This procedure applies to all uses of Microsoft 365 within NHFT. 24 Sep 2024
Registration Authority Procedure (exp Aug 25) IGPr018 481KB PDF The purpose of this procedure is to give detailed, procedural information and guidance relating to the policy statements made in IGIS01 -Use of Information and Communications Technology Policy. 30 Oct 2024